GGHS2016 PRESENTATION GUIDELINES
Oral Presentation Guidelines
The GGHS2016 oral presentations are organized within the six sessions scheduled in the conference program with four time blocks during each day (two morning and two afternoon oral blocks). All authors, upon acceptance of their abstract, will receive instructions on its scheduling as either oral or poster presentation. Moreover, their presentation will be given a unique id with information on the time of presentation.
A GGHS2016 oral presentation template is available, so please use this one in order to prepare your presentation. If the template is not used, then please try to follow the standards below:
- Layout 4:3
- Title fonts 44 pts, Calibri
- Text fonts 32 pts, Calibri
Please take into account that the Venue Hall is large, therefore if you will be using small fonts then it will be hard for the audience to read your slides.
Please note that the duration given to your oral presentation includes 3 minutes for questions and discussion, therefore if a 15-minute talk is planned, that should be 12 minutes of presentation and 3 minutes of discussion.
Authors with an oral presentation can check the appearance of their talk at the conference secretariat on the first floor of the venue. A dedicated notebook will be available for uploading and checking the presentations, while a member of the secretariat personnel will be present to assist you. Please note that only USB flash drives can be used to upload your presentation. If you are unable to bring a usb stick, then please contact the conference secretariat (firstname.lastname@example.org) to send your presentation via e-mail.
Please note that authors of oral presentations are kindly asked to upload their presentation at least one time block before their talk is arranged. For example, if your presentation is scheduled for presentation during the second morning time block, you should upload your presentation at least until the first morning time block. See also the table below:
|Time Block||Presentation||Presentation upload (until)|
|TB1||08:30-10:00||16:30-18:00 (previous day)|
Lecture room equipment
- video projector
- notebook with the presentations, including Internet connection
- USB presenter to switch slides with laser pointer
- speaker microphone
- wireless handheld discussion microphones
Lecture room notebook software
- Windows 7
- MS Office 2013 (Power Point, Word)
- Open Office
- Adobe Reader
- GPL Ghostscript
- Internet Explorer
- Mozilla Firefox
- Windows Media Player
- Real Player
- VLC media player
- Adobe Flash Player
- Adobe Shockwave
Poster Presentation Guidelines
The GGHS2016 poster presentations are organized within the six sessions scheduled in the conference program with a dedicated poster block during each day (18:00-20:00). All authors with a poster presentation will be given a unique id with information on the display time of presentation.
For poster presentations, upon arrival at the conference site, you can find the poster stand where you should set-up your poster with its id. In the conference program you will find detailed instructions on when you should set-up and when you should take off your poster depending on the session that your poster is scheduled to be presented.
Poster display times are generally between 18:00-20:00 each day, so that the poster authors are expected to be present during that time at their poster board. The Poster Sessions will be held in the foyer of the main Ceremony Hall of the Aristotle University of Thessaloniki which is next to the Coffee Break islands, therefore even during coffee break you will be able to interact with the rest of the participants on your work.
Double-sided boards measuring 200 cm (height) X 120 cm (width), i.e., portrait format, will be available for each author to attach their posters to. The authors are advised not to use the full space of the board, but to limit their poster size to 150 cm (height) X 90 cm (width). Double-sided tape will be provided by the organizers for mounting your poster. The boards will be numbered to correspond to the number id of your poster presentation.
Your poster will be on display for two days. Author in attendance time is set right after the last oral slot of each day. Authors are requested to mount their posters at the assigned location with the following program:
Poster Session 1, 2, 3:
- Monday, September 19, 2016: Posters will be presented from 18:00 am to 19:30pm
- Tuesday, September 20, 2016: Posters will be presented from 18:00 am to 20:00pm
Mounting of posters for this poster sessions will take place on Monday, September 19, 2016 from 09:00 to 15:30. AUTHORS MUST REMOVE THEIR POSTERS BY WEDNESDAY 21 at 10:00pm. The organizers are not liable for any poster materials.
Poster Session 4, 5, 6:
- Wednesday September 21, 2016: Posters will be presented from 18:00 am to 19:00pm
- Thursday, September 22, 2016: Posters will be presented from 18:00 am to 20:00pm
Mounting of posters for this poster session will take place on Wednesday, September 21, 2016 from 10:30 to 16:00. AUTHORS MUST REMOVE THEIR POSTERS BY FRIDAY, SEPTEMBER 23 at 16:00pm. The organizers are not liable for any poster materials.
Short Oral presentations of Posters
Participants whose papers are designated as poster presentation, will have the opportunity to make a short 2-3-minute Oral Presentation in the main Ceremony Hall of the Aristotle University before their assigned Poster Session. Each day, the last oral slot (16:00-18:00) will be dedicated to short oral presentations of posters. Please consult the conference program on the exact oral slot allocated to the poster presentations of your session. You will be provided by the organizers with a poster id number, which also reflects the order that you should line up to give the 2-3-minute oral outlook of your work.
The goal of the Short Oral Session is to allow you to outline some of the interesting and key aspects of your work and hopefully attract members of the audience to your poster during the poster session. Please note that a maximum of 3-minutes is allocated to each poster presentation, which corresponds to 2 or 3 slides maximum. The 3-minute schedule will be strictly followed by the conveners of your session, so please respect your fellow presenters and the time limitation. You should upload your short oral presentation at least before the lunch time break (12:00) of the day that your poster is assigned to. This will allow us ample time to transfer all short poster presentations to the venue hall and guarantee the flawless transition from one presentation to another.